Core Competencies:
- Ethics. Works with integrity; Upholds organizational values
- Dependability. Follows instructions, and responds to management direction; results oriented and committed to achieving objectives and tasks as required
- Teamwork and Collaboration. Exhibits objectivity and openness to other’s views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively
- Professionalism. tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration; Accountable for all actions and decisions
- Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values
- Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
- Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results
Job Overview:
We are seeking a reliable and highly organized Virtual Assistant to provide ongoing administrative and operational support. This role is essential to keeping daily operations running smoothly and enabling leadership to stay focused on high-priority work. The ideal candidate is proactive, detail-oriented, tech-savvy, and able to anticipate needs before they arise.
Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate appointments across time zones
- Handle email inbox management, including filtering, responding, and prioritizing communications
- Perform accurate data entry, record-keeping, and document organization
- Prepare reports, spreadsheets, and basic presentations as needed
- Assist with task tracking, follow-ups, and workflow coordination
- Support ad hoc administrative and operational tasks to improve efficiency
- Maintain confidentiality and handle sensitive information with discretion
Requirements:
- Proven experience as a virtual assistant or administrative professional
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- High level of reliability and time management
- Tech-savvy with proficiency in tools such as Google Workspace, Microsoft Office, and task management platforms
- Ability to work independently and proactively solve problems